Time Slot Management Software
Your trucks arrive. Your warehouse finds out when they queue. Take control.
500+
Clients Worldwide
12
Countries
3M+
Slots Managed
98%
Customer Retention
The Problem
Why truck arrivals still cause chaos without time slot management
Uncoordinated Arrivals
Driver Waiting Time
Driving Hours Violations
Detention and Demurrage Costs
Labour Planning Guesswork
No Arrival Visibility
What You Get
Eliminate truck waiting time and fill every time slot automatically
75%
Cut truck waiting time from hours to minutes
85%+
Maximise dock door utilisation
0%
phone calls to book
Carrier self-service booking
30%
labour savings
Precise workforce planning
24/7
detention cost eliminated per hour
100%
Loi Macron compliance
Trusted by Industry Leaders
Key Capabilities
Time slot management capabilities built for every warehouse operation
Slot Booking and Capacity Rules
- Define time slots per dock door, load type, and direction (inbound/outbound)
- Set maximum concurrent appointments and enforce buffer times
- Block-out periods for maintenance, shifts, or special operations
- Multi-site support with location-specific capacity rules
Carrier Self-Service Portal
- 24/7 online booking — no phone calls or emails required
- Carriers can reschedule, cancel, and view appointment history
- Automated confirmation emails and SMS reminders
- Multi-language support for international carrier network
Live ETA and Dynamic Rescheduling
- GPS and telematics integration feeds live ETA into the slot calendar
- Automatic rescheduling alerts when a truck is running late
- Released slots offered to next truck in queue automatically
- Yard visibility — know exactly where every truck is, always
Integrations — WMS, TMS, ERP
Connects to your existing stack
- API-first architecture for seamless WMS and TMS connectivity
- EDI support for legacy ERP systems (SAP, Oracle, JDE)
- GPS and telematics integration for live ETA updates
- Webhook notifications for event-driven workflows
Analytics and Detention Reporting
- Waiting time dashboards: average wait, peak hours, bottleneck identification
- Slot utilisation heatmaps by day, shift, and dock door
- Carrier adherence scorecards: on-time arrival rate and late arrival tracking
- Detention cost reporting with Loi Macron and LOTT compliance documentation
Ready to eliminate waiting time?
Put every truck on the map. On one map.
Use Cases
Who uses TrucksOnTheMap for Time Slot Management?
Time slot management software for automotive plants and industrial warehouses
In automotive plants, an unmanaged truck queue means idle production lines. TrucksOnTheMap aligns inbound time slots to takt time and parts sequencing — so the right truck arrives at the right bay at the right moment, every shift.
- Takt-time-aligned inbound slot scheduling
- Parts sequencing priority in slot assignment
- Supplier pre-booking with production schedule integration
- Congestion alerts by dock zone and shift window
Time slot management software for 3PL distribution centres and contract logistics
Multi-client warehouses need careful time slot orchestration. TrucksOnTheMap gives 3PLs a single booking platform across all clients and sites — eliminating slot conflicts, detention charges, and wasted dock hours.
- Multi-client slot booking with independent capacity rules
- Carrier self-service portal with client-specific availability
- Detention charge triggers by dwell time threshold
- Slot utilisation reporting by client, shift, and dock door
Time slot management software for retail distribution centres and FMCG warehouses
Retail and FMCG distribution centres run on tight inbound waves. TrucksOnTheMap distributes time slots by product type, unload time, and store priority so your operation doesn’t choke between peaks.
- Inbound wave-based slot distribution across dock doors
- Perishable and ambient zone slot separation
- Carrier self-booking with store priority rules
- Late arrival auto-reschedule to next available slot
Time slot management software for pharmaceutical warehouses
Pharmaceutical receiving requires temperature-controlled bay allocation and documented arrival times. TrucksOnTheMap enforces cold-chain bay assignment at the booking level — before trucks arrive.
- Cold chain bay allocation at slot booking stage
- Carrier GDP certification check before slot confirmation
- Arrival and departure timestamp logging per shipment
- GDP-ready time slot audit trail for regulatory inspections
Time slot management software for chemical manufacturing and bulk terminal operations
Chemical receiving and despatch operations can’t have incompatible loads sharing dock zones. TrucksOnTheMap enforces substance segregation rules at the scheduling level, before trucks arrive.
- Substance-based dock zone assignment at booking stage
- ADR class conflict detection during slot reservation
- Dangerous goods pre-notification integrated into slot workflow
- Incident documentation linked to arrival time records
Time slot management software for construction logistics hubs
Builders’ merchants and construction logistics hubs move heavy, bulky loads through tight yards. TrucksOnTheMap schedules dock and gate slots around vehicle size, unload method, and material handling equipment availability.
- Vehicle size and load type matching in slot booking
- Crane and MHE availability integration with slot calendar
- Haulier self-booking portal for pre-scheduled deliveries
- Yard congestion management by vehicle class and time window
How It Works
Time slot management for warehouses — in five steps
Step 01
Publish Available Slots
Define capacity rules per dock door, load type, and time window. The system publishes available slots to your carrier network via the self-service portal or API.
Step 02
Carriers Book Online
Carriers select an available time slot through the portal — 24/7, no phone calls. The system validates against capacity rules and confirms instantly.
Step 03
Remind & Track ETA
Automated confirmations and reminders sent to all parties — reducing late arrivals to near zero
Step 04
Check-In & Unload
Drivers check in digitally at the gate. Operations teams see real-time dock status — who has arrived, who is unloading, and who is next.
Step 05
Analyse & Optimise
Waiting time analytics, dock utilisation heatmaps, and carrier adherence scorecards drive continuous improvement — shift by shift, week by week.
What Our Clients Say
Trusted by logistics leaders across Europe
“TrucksOnTheMap made our freight management best-in-class. Speed, transparency and premium control.”
Mr. T. Forray
Head of Supply Chain
Apollo Tyres HU
“The latest technology & beautiful design in every tool we create. So, road freight becomes fun again.”
Mr. T. Domonkos, MBA
CEO
TrucksOnTheMap
“With the online procurement we managed to cut costs and minimize the risk of disruption in our supply chain.”
Mr. B. Rafaj
Production and Logistics Manager
Saint-Gobain Construction Products SK
Compare
Automated time slot booking vs. spreadsheets and email
Spreadsheets & Email
The old way
- Automated time slot booking
- Real-time arrival visibility
- Carrier self-service booking
- Capacity rules enforcement
- Live ETA + dynamic rescheduling
- Detention cost tracking & compliance
- WMS / TMS / ERP integration
- Waiting time & utilisation analytics
- Multi-site support
- Go-live in 7 weeks
Recommended
TrucksOnTheMap
The smart way
- Automated time slot booking
- Real-time arrival visibility
- Carrier self-service booking
- Capacity rules enforcement
- Live ETA + dynamic rescheduling
- Detention cost tracking & compliance
- WMS / TMS / ERP integration
- Waiting time & utilisation analytics
- Multi-site support
- Go-live in 7 weeks
Frequently Asked Questions
Everything you need to know about time slot management
What is time slot management software?
Time slot management software is a digital platform that allows carriers to book specific arrival windows at warehouses and distribution centres. It replaces phone-based scheduling with automated slot booking, capacity rules enforcement, and real-time arrival tracking — reducing truck waiting times by up to 75%.
How does time slot management reduce truck waiting time?
By staggering arrivals through automated time slot management, dock door scheduling eliminates the clustering of trucks at gates. Carriers receive specific appointment windows, and the system enforces buffer times between loads — resulting in up to 75% less waiting time at the facility.
What is the difference between time slot management and dock scheduling?
The platform sends automated reminders before each appointment. If a carrier is running late, live ETA tracking (via GPS/telematics integration) allows operations teams to proactively offer the slot to the next truck in queue. Late arrivals are flagged in adherence scorecards.
How does this help with EU driving time regulations?
Under EU Regulation 561/2006, waiting time at warehouses counts as “other work” on the tachograph — not rest. Excessive waiting reduces available driving hours, potentially forcing unplanned overnight stops. Time slot management minimises waiting.
What are detention and demurrage costs in road freight?
Most implementations go live within 7 weeks. This includes discovery, system configuration, WMS/TMS/ERP integration, carrier onboarding, training, and a pilot phase — followed by full production rollout with dedicated support.
Can carriers book slots themselves?
Yes. The carrier self-service portal allows 24/7 booking, rescheduling, and cancellation — in multiple languages. Automated reminders and live ETA tracking drive on-time arrival rates above 90 percent.
How does live ETA integration work with time slots?
GPS and telematics data feeds live ETA into the slot calendar. If a truck is running late, the system alerts operations and offers the released slot to the next truck in queue — preventing dock idle time without manual intervention.
How long does it take to implement time slot management?
Yes. The carrier self-service portal supports multiple languages and allows carriers to book, reschedule, cancel, and view appointment history 24/7 — without phone calls. It works for domestic and international carrier networks alike.
How long does it take to implement time slot management?
Most implementations go live within 7 weeks. This includes discovery, system configuration, WMS/TMS integration, carrier onboarding to the self-service portal, training, and a pilot phase.
What KPIs improve with time slot management?
Key metrics: truck waiting time (75–80% reduction), dock utilisation (from ~50% to 85%+), on-time arrival rate (+30pp), trucks processed per dock per day (+50–75%), detention costs (70–80% reduction), and dock labour costs (~30% savings).
Ready to Eliminate Waiting?
Let's talk time slot management
Book a 30-minute discovery call. We’ll show you how to cut truck waiting times by 75%, maximise dock utilisation, and go live in 7 weeks.
TrucksOnTheMap is the all-in-one logistics platform that helps shippers, carriers, and warehouses coordinate time slot management, gain real-time freight visibility, and optimise dock operations across Europe. From inbound coordination to last-mile tracking, we bring transparency to every mile.
Platform
Company
Legal
London Office
128 City Road, EC1V 2NX, United Kingdom · Co. 9567296
Hungary Office
Práter utca 9., 3. em 5.a, Győr 9024 · Tax ID: 26205621-2-08
©2026 TrucksOnTheMap
